Submitting an offer approval.
Before onboarding any in Martian Logic an Offer Approval should always be completed.
We are going to submit an offer approval for our test candidate Sam.
This will open back up the Request to Recruit form we used to create our HR Officer job. The Request to Recruit form and the Offer Approval are one and the same form in Martian Logic.
We can update any information on the form that has changed if needed. One thing that must be done is setting the final level for the candidate. Click on the “Edit” button to set the final level.
Select the final level from the dropdown as shown below.
We will assign “Level 1” to Sam in this example. We can also optionally override the final level so we can pay Sam ‘above award’ since he is a good candidate, but we still want to classify him as a Admin Level 1 in this case.
When we click save we will see the final calculated remuneration for Sam. Since we adjusted his hourly rate to $43.50 the system will recalculate his salary accordingly to reflect the increased hourly rate.
Finish the remaining fields in the offer approval/request to hire form. Then in Section 2 you can optionally leave a justification report to explain to the users in the approval workflow why the candidate should be approved under the position details you have proposed.
Section 3 is your offer approval workflow assign yourself while we are testing.
Section 4 ‘what to share’ is where you can choose which parts of the candidate’s application to include in the offer approval email to the approvers. This is useful so the approvers can see things like reference checks, compliance documentation, etc. For more information on sharing see the Candidate Share UAT task. Select what you want to share in the offer approval request and then click submit.
In your Martian Logic inbox you will receive a notification that you can click to open the offer approval request. You will also receive an email in your inbox that will open the offer approval request.
In the offer approval request you will see three tabs. Approval, Candidate and Requsition. The Approval tab will show you the offer approval that we just submitted against our test candidate Sam. The Candidate tab will show you Sam’s application for the HR Officer role see the Share Candidate UAT task for more information on candidate shares. The Requsition will show you initial requisition/request to hire that was approved by the business.
This should give the approvers all the information they need to either approve or reflect the offer approval request.
Then just like the Request To Hire approval. The approvers can optionally leave a comment and then approve or reject the offer approval request.
Now that our offer has been approved the user that submitted the offer approval request will receive an email notifying them that the offer has been approved and the onboarding process can now begin.
As an Admin or HR user you can view the New Hires page in Martian Logic. Which will show you a list of any candidate who have been progressed the offer approval stage and the status of that offer approval.
